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pub:company:leadership [25.09.2024 12:26] – removed - external edit (Unknown date) 127.0.0.1pub:company:leadership [28.09.2024 13:02] (current) – [Hiring] Predrag Tasevski
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 +===== Leadership =====
  
 +This page contains information that managers and other leaders at Unicis should know about running a great company.
 +
 +==== CEO Flaws ====
 +
 +[[pub:company:unicis#openness|Openness]] is important, and I want to share the flaws I have setup with you. I am fully accountable for enhancing the items listed below, and listing them is not an excuse.
 +
 +These mistakes are listed publicly for two reasons. First, let everyone know that these issues aren't your fault. Second, to help me improve and make sure I am accountable.
 +
 +++++ I tend to avoid imposing on others |
 +
 +  * This can lead to me over-specifying solutions to problems instead of presenting the whole problem and putting someone in charge of it.
 +  * You could ask, //"Predrag, what was the original issue?"// If I'm not the right person to solve it, I understand, but could you tell me why I am not?
 +++++
 +
 +++++ I tend to avoid imposing on others" closed |
 +
 +  * I can quickly speak. It's okay to say, //"Predrag, wait a minute."//
 +  * I often criticize before I appreciate, especially when something seems almost done.
 +  * I like it when unicians say, //"How do you feel about my work?"// It makes me feel like I'm talking to the sculptor, not just the statue.
 +  * I can make decisions quickly when something is close to being ready to ship. It's okay to say //"I want early feedback"// instead of //"I'm not completely done yet."//
 +++++
 +
 +++++ I can get anxious and do things too quickly |
 +
 +  * It's okay to let me to process. //"Hold up,"// you might say. //"What are our goals?//
 +  * Talking too much is my thing. During video calls, and especially during a screen share session, I sometimes speak longer than I normally would. If you feel confused or overwhelmed, you can interrupt me or tell me to stop talking.
 +++++
 +
 +
 +
 +==== Contact the CEO ====
 +
 +Feel free to contact me and send me a message using Unicis Element.
 +
 +==== Founder responsibilities ====
 +
 +The Founder is ultimately in charge of the vision, strategy, and success or failure of the company. The Founder is the DRI who is directly responsible for:
 +
 +  * **Company Vision and Strategy:** Setting and keeping Unicis' long-term vision and strategic direction.
 +  * **Leadership and Culture:** Setting a company culture and inspiring and motivating the team.
 +  * **Fundraising and Investor Relations:** Managing relationships with investors, getting money, and making sure the company has the money it needs.
 +  * **Strategic Partnerships:** Key partnerships that align with the company's goals and drive growth are identified.
 +  * **Major Decisions:** Making important business decisions that affect the company's overall direction and health.
 +  * **Public Representation:** Being the company's spokesperson at events, in the news, and with people outside the company.
 +
 +==== Co-Founder Responsibilities ====
 +
 +The Co-Founders share the responsibility for the company's success and help the Founder. The co-founders are directly responsible for the following:
 +
 +  * **Operational Management:** Overseeing daily operations to ensure smooth and efficient business processes.
 +  * **Team Building and HR:** Recruiting, hiring, and keeping top talent and managing the HR functions to keep the workplace healthy and productive.
 +  * **Product Development:** Making sure the company's products or services meet market needs and quality standards.
 +  * **Financial Management:** Assisting with the company's financial health, including budgeting, financial planning, and reporting.
 +  * **Marketing and Sales:** Marketing and sales efforts include developing strategies to increase brand awareness and customer acquisition.
 +  * **Support and Accountability:** Helping the founder and making sure the leadership team follows their goals and responsibilities.
 +
 +==== Key reviews (KPIs) and Objectives Key Results (OKRs) ====
 +
 +Each quarter, department leaders talk to the CEO about their key performance indicators. These key performance indicators (KPIs), which are kept private in the [[https://scrum.unicis.tech/|OpenProject application]], measure how well things are doing every day and have deadlines.
 +
 +In these meetings, C-level discuss actual week-over-week progress towards their Objectives and key results (OKRs) with the CEO and quarterly KPIs.
 +
 +==== Hiring ====
 +
 +At Unicis, we work with core team members, consultants, advisors, and people in the community.
 +
 +=== Consultants/Freelancers ===
 +
 +Occasionally, Unicis hires consultants who only work for a few hours on small projects.
 +
 +A consultant is someone we expect to help us with:
 +
 +  * They will finish their work with the company in less than 6 weeks.
 +  * Stay with the company for a longer time, but don't work more than 10 hours per week.
 +
 +Consultants/Freelancers:
 +
 +  * do NOT receive company equipment.
 +  * do NOT go through training using the contributor onboarding issue.
 +  * do NOT fill any existing open position.
 +
 +They track time using the [[communications#time_tracking|time-tracking]] and sign a consulting agreement with Unicis.
 +
 +To hire a consultant, please talk to the CEO.
 +
 +=== Who ISN'T a consultant? ===
 +
 +If a consultant plans to work more than 10 hours per week, or for longer than 6 weeks, they should instead be hired as a core team member.
 +
 +Core team members:
 +
 +  * are hired for an existing open position.
 +  * must be onboarded (complete the entire, unabridged onboarding process in Fleet's "Onboarding" issue template).
 +  * must be offboarded.
 +  * get an email address.
 +  * have a manager and a formal place in the company [[pub:company:unicis#org_chart|Org chart]].
 +  * are listed in the company's directory.
 +  * are paid as part of the standard payroll ritual for the place they work and their employment classification.
 +
 +Consultants aren't supposed to do any of those things.
 +
 +=== Consultant Agreement ===
 +
 +Consultant and freelancer agreement template can be found in the following [[https://cloud.unicis.tech/index.php/f/154608|Unicis Intranet link]].
 +
 +=== Partnership or Mutual Non-Disclosure Agreement ===
 +
 +Contract or engagement such as a consortium with any other company is obligated to sign a Partnership or Mutual Non-Disclosure Agreement (MNDA) before anything confidential or internal is shared outside Unicis. You can find the template at [[https://cloud.unicis.tech/index.php/f/145831|Unicis Intranet link]].
 +
 +=== Request a new position ===
 +
 +To request a new position at Unicis, follow these steps:
 +
 +  - **Document Preparation:** Create a detailed proposal document outlining the new position, including the job title, responsibilities, qualifications, and justification for the role and upload it to [[https://cloud.unicis.tech|Unicis Intranet]].
 +  - **Tagging the File:** Once the document is on Unicis Intranet, use the tagging feature in NextCloud to tag the file appropriately (e.g., `new hire`).
 +  - **Request Review:** Send a direct message to the Founder and co-founders by mentioning them in a comment under the file or through the internal messaging system, requesting a review of the proposal.
 +  - **Follow Up:** Monitor for any comments or feedback from the Founder and co-founders, and be prepared to provide additional information or clarifications as needed.
 +
 +=== Approving a new position ===
 +
 +The Founder, Co-founders, and Directors will need to approve the new position and keep the company [[unicis|values]] and [[unicis|culture]] in mind.
 +
 +=== Recruiting ===
 +
 +Please check our [[pub:recruitment|recruting process]].
 +
 +=== Receiving job applications ===
 +
 +The selected candidate will receive a contract agreement to be signed via our internal tool.
 +
 +=== Candidate correspondence email templates ===
 +
 +FIXME
 +
 +=== Interviewing ===
 +
 +FIXME
 +
 +=== Hiring a new team member ===
 +
 +FIXME
 +
 +=== Making an offer ===
 +
 +FIXME
 +
 +=== Offer accepted ===
 +
 +FIXME
 +
 +{{tag>hiring freelancer agreement offer team member}}
 +
 +==== Tracking hours ====
 +
 +Kindly utilize the time tracking feature, as detailed in the [[pub:company:communications#time_tracking|time tracking]] section.
 +
 +<wrap notice>
 +**Note**: If you use another tool for tracking, that's fine, but at the end you'll need to send us a time tracking report and an invoice.
 +</wrap>
 +
 +==== Consultant/Freelancers ====
 +
 +A consultant is an individual who works for Unicis for a brief duration of a project and does not work more than 40 hours per month in total. In other words, they don't put in more than ten hours a week. This is because of tax and other regulatory requirements.
 +
 +<wrap warning>
 +**Warning**: It is not possible to bill the invoice for more than 40 hours per month.
 +</wrap>
 +
 +==== Employee ====
 +
 +It is not necessary for employees at Unicis to track their time unless this is required for a separate project. They don't have to send out an invoice at the end of the month.
 +
 +==== Departure communication ====
 +
 +FIXME
 +
 +==== Changing roles and positions ====
 +
 +FIXME
 +
 +==== Delivering performance feedback ====
 +
 +At Unicis, we give everyone feedback every six months. We gather feedback from at least two or three other team members and provide professional feedback aligned with company values.